The Customer – You, as the person making the booking.
The following contract and its terms will set forth an agreement between the Operator and the Customer for the hire of the photo booth for the booked event.
This written contract sets forth the full, written intention of both parties and supersedes all other written and/or oral agreements between the parties.
Hire Period
The Event Booth agrees to have a Photo Booth operational for a minimum of 80% of the time during the hire period; operations may need to be interrupted for maintenance of the Photo Booth. If the booth is used for a time period over the agreed hire period, the additional rental time will be billed to the operator at £75.00 per hour or part thereof after the event. Idle time (when the booth is not in operation before or after the hire period) are charged at £15.00 per hour or part thereof.
In the event that The Event Booth is not ready to commence at the agreed time due to our fault, then we will still give you the agreed hire period by extending the finishing time of the hire. In the event that the hire does not start at the agreed time, as setup has been delayed due to any unforeseen circumstances that are no fault of picture booth, then the hire will still end as per the agreed time on booking form. In the event that we have set up in time but the hire does not start at the agreed time due to over running of previous activities by you or venue, the hire will still end as per the agreed time on booking form.
The Event Booth cannot be held responsible for any circumstances that may prevent us from attending your event, these may include but are not limited to severe weather conditions, traffic delays, breakdown of our vehicles, sickness or equipment failure. In the case that we cannot attend or fulfill your event due to events beyond our control we will contact you or the venue as soon as possible. In these instances our liabilty will be limited to refunding all of monies paid.
Payment
A non-refundable £150.00 deposit is required at the time of booking The Event Booth with the remaining balance payable 30 days prior to your event.
Access, Space and Power Requirements
The Customer will arrange for an appropriate space for the The Event Booth at the event venue. (2m x 1.5m’ wide x 2m high). The Customer is also responsible for providing power for The Event Booth.
Date Changes and Cancellations
Any request for a date change must be made in writing at least thirty days in advance of the original event date. Any and all date changes are subject to availability and receipt of a new booking contract. If there is no availability for the alternative date, the deposit shall be forfeited and the original booking cancelled. Any cancellation will forfeit any deposit payment made. The Customer’s deposit is non refundable. If the alternate date is available, the booking will be moved without charge and the remaining balance will be due 30 days prior to the new date.
Cancellation 30 days or less prior to the event will forfeit all monies paid. If a balance is outstanding, it will be payable in full.
Termination of Hire
The Event Booth will not tolerate any abuse or threatening behavior to our staff. If this does occur The Event Booth operator is within their rights to terminate the hire. The Event Booth are providing a service to yourselves and guests and therefore feel that our staff should be treated with the respect they deserve.
The Customer acknowledges that you shall be responsible for any damage or loss to The Operator’s Equipment caused by any misuse of the Provider’s Equipment by Customer or its guests. The Event Booth operators is also within their right to terminate a hire if they feel that any equipment or property belonging to The Event Booth is in danger of getting damaged or has been damaged due to unruly behavior from guests. We also reserve the right to refuse guests admission into the photo booth if we feel they are too unruly.
In any instances where we feel there is a need to terminate the hire we will always speak with the host first to try to resolve the matter before terminating. If we do have to terminate the hire due to reasons stated above, the full cost of hire is still payable and we will not issue any refunds for hire time that has been cut short.
Indemnification
The Customer agrees to, and understands the following:
a) The Customer will indemnify The Operator against any and all liability related to Your Event during or after Your event. The Customer will indemnify The Operator from the time of service and on into the future, against any liability associated with The Customer.
b) The Customer will indemnify The Operator against any and all liability associated with the use of pictures taken within the Photo Booth, its representatives, employees or affiliates at your event.
c) The Cutomer agrees to the following statement:
d) Any email, facebook upload and props are a free addition to the photo booth hire and if for any reason these additions are not working or unavailable, The Customer is not entitled to a refund.
e) In the unlikely event of your digital images being currupt, lost or stolen The Operator will compensate The Customer up to the total value of £100.
The Customer agrees to, and understands the following: All guests using the photo booth hereby give to The Event Booth: The right and permission to copyright and use of photographic portraits or pictures and email addresses of any photo booth user who may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition I, hereby release, discharge and agree to save harmless The Event Booth, from any liability that may occur or be produced in the taking of said pictures or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.
Privacy Policy
At The Event Booth treat the privacy of our visitors with the highest importance. This policy details the measures we take to preserving and safely guarding your privacy when you visit or communicate with our site or personnel. The Privacy Policy here has been approved and provided by the legal advice resource Legal Centre.
We will not store any credit or debit card details. All card payments are handled by the secure services of PayPal.
A detailed explanation of how we may store or otherwise use personal information about you is explained in this Privacy Policy. Regular updates of the Privacy Policy are completed, requiring you to check back on this Policy from time to time.
1. Information Collection
Operation of this site may require collection and processing of the following data:
1.1 Visit details to our site or any resources used on our site are not limited to just location and traffic data, weblogs or other communication information.
1.2 Information given to us when you contact us for any reason.
1.3 Data offered by filled out forms on our site, like a registration or purchase.
2. Cookies
Our advertisers and us may have the occasion to collect information in regards to your computer for our services. The information is gained in a statistical manner for our use or advertisers on our site.
Data gathered will not identify you personally. It is strictly aggregate statistical data about our visitors and how they used our resources on the site. No identifying personal information will be shared at any time via cookies.
Close to the above, data gathering can be about general online use through a cookie file. When used, cookies are automatically placed in your hard drive where information transferred to your computer can be found. These cookies are designed to help us correct and improve our site’s services or products for you.
You may elect to decline all cookies via your computer. Every computer has the ability to decline file downloads like cookies. Your browser has an option to enable the declining of cookies. If you do decline cookie downloads you may be limited to certain areas of our site, as there are parts of our site that require cookies.
Any of our advertisers may also have a use for cookies. We are not responsible, nor do we have control of the cookies downloaded from advertisements. They are downloaded only if you click on the advertisement.
3. Your Information and how it is Used
Primarily, we collect and store data about you to help us provide better service and products to you. The following are purposes we may use your information for:
3.1 At anytime you request information from us via a form or other electronic transmission we may use your information to fulfill that request relating to our services and products. We may also communicate with you on other products or services you may find of interest, only when consent has been provided.
3.2 Contracts we make with you create a commitment, which may require contact or use of your information.
3.3 We have the right to notify you of changes to our website, products or services that could affect our service to you.
3.4 Information on products or services similar to those of an existing consumer purchase may be communicated to you. The information sent to you in a communication will be similar to the subject of a recent sale.
3.5 We may also use your information or allow a third party use of this data, to offer you information about unrelated products or services you may be interested in. We or third parties can only communicate if you have consented to such communication and data use.
3.6 New consumers can be contacted by our website or third parties only if consent has been granted, and only for those communications you have granted.
3.7 An opportunity for declining your consent is provided on our site. Use this opportunity to withhold your details from us or third parties, regarding data we may collect.
3.8 Be aware we do not reveal identifiable information about you to our advertisers, though we may at times share statistical visitor information with our advertisers.
4. Storage of Personal Data
4.1 The European Economic Area is large, but we may have to transfer data outside of this area. If data is transferred outside the European Economic Area it will be for storing and processing. A processing staff operating outside this area may belong to our website or a supplier, in which they can process or store your information. An example: to process and complete your sale or offer support services we may have to go outside the European Economic Area for the transfer. When you click submit of your payment details, personal information or other electronic communication you agree to the transfer for storage and processing. We take all necessary steps for security known to be in agreement with the Privacy Policy found here.
4.2 Information submitted by you is stored on secure servers we have. Any payment or transaction details will be encrypted for full safety measures to be in use.
4.3 As you know, transmission of data on the internet is never guaranteed regarding safety. It is impossible to guarantee your safety with electronic data and transmission. You are therefore at your own risk if you elect to transmit any data. When offered you may create a password, but you are responsible for keeping it confidential.
5. Information Sharing
5.1 If necessary, we may share personal information to our group members including such entities as subsidiaries, holding companies and their subsidiaries. Information is shared only when applicable.
5.2 Third party disclosure may be necessary in regards to personal information:
5.2.1 A sale of our business or its assets, in full or part, to a third party may require personal data sharing.
5.2.2 Legally, we may be asked to share and disclose data details.
5.2.3 To assist in reducing credit risk and fraud protection.
6. Third Party Links
Links on our site that belong to third parties may be found. These websites should have their own Privacy Policy, which you agree to when you link to the site. You should read this third party policy. We do not accept claims of liability or responsibility in any way for these policies or links, as we have no way to control the third party sites.
7. Accessing Information
The Data Protection Act 1998 provides you with the right to access the information that we collect about you. Please note any demand for access may be subject to a fee of £10 which covers our costs in providing you with the data requested. The contact information below needs to be used to request access about details we collect and store on you.
8. Contacting Us
We welcome any queries, requests you may have regarding this Privacy Policy, or comments. Please do not hesitate and feel free to contact us.
Miscellaneous Terms
If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between Provider and Customer relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, Customer agrees to solve any arguments via arbitration. In the event Provider is unable to supply a working photo booth for at least 80% of the Service Period, Customer shall be refunded a prorated amount based on the amount of service received. If the printer fails to print out photos on site the Provider will be allowed to give a web site to the customer where their guests can log onto and order prints free of charge with free postage.
If no service is received, The Event Booth’s maximum liability will be the return of all payments received from The Customer.
The Event Booth is not responsible for any consequential damages or lost opportunities upon breach of this agreement.
By ticking the ‘I have read and Understand the Terms and Conditions’ box on the booking form indicates that you have read, understand and agree to the terms and conditions detailed above.
Last Revised: 14/05/2012
